Tuesday July 19th 2005

Manager Howard wants to schedule a meeting for the following Tuesday with three of his representatives. Brooke, Audrey & Sadna. He starts by clicking the share calendar button to look for a suitable time for the four of them.

The shared calendar page brings up all the users he can share his calendar with. He clicks on the date chooser found on the top of the page and chooses the date to schedule his meeting.

Howard checks the box found next to each user’s name and clicks on the Update button found at the bottom of the users list.

On clicking the Update button, he gets to see the calendar of his three representatives as well as his own for the selected date. The colored bands found below the time columns denote pre scheduled appointments. For example Audrey has appointments from 9.30am and 10.15am and again between 1 and 2.30 pm. Brooke who has just returned from her holiday has the whole day open.

As Audrey has an appointment continuing on till 2.30pm, Howard decides to check her appointment before scheduling a time for his meeting. Positioning the mouse over that appointment, brings up a tool tip which tells him that Audrey has a site visit to a Computer store between 1 and 2.30pm.

He decides to schedule a meeting for 3pm as the four of them seem to be free. He clicks on the 3pm button.

This brings up the create Appointment page. He enters all the information for the meeting and clicks on the participants tab to make sure that all the three representatives get the invitation for the meeting.

The users box is prefilled with the three names of the representatives he wants to have a meeting with. Satisfied he clicks Save.

The appointment is now seen by all the invited representatives in their respective calendars.